Multi-function printers are an office’s best friend. The best multi-function copiers and printers perform a variety of different actions. Nowadays, businesses need an all-in-one solution that gives users the ability to copy, print, scan, fax and email their documents.

 

Whether it’s an HP, Canon, or Xerox multi-function printer, your business will need something that will improve the overall efficiency of the workspace. If you have to buy a new print copy machine for your office, you’ll need to keep some key things in mind.

 

Make sure you understand these important areas when you purchase your next multi-function printing system:

 

1. Types of Functions

The best multi-function printers, scanners, and copiers are the ultimate swiss army knife. They provide an abundance of functions that can help your office fulfill each task. You should look for a cloud-based system with nearly universal functionality.

 

2. Scanning Functions

A scanner is a gateway to copy, print, or fax something. You’ll probably need a multi-function machine that will scan a document at a resolution of at least 1200 X 2400 pixels.

 

3. Printing Speed

You shouldn’t have to wait for something to print long. If a printer’s speed specification isn’t at a rate of 20 black and white or 20 colored pages per minute, then that should be too slow for your office. Look for something that prints at a speed of at least 30 to 35 pages per minute.

 

4. Wireless Connections

Wireless connectivity is crucial in an environment where several people need access to a printer. Make sure you’re on the lookout for a printer with a WPS setup that will connect to your wireless network.

 

5. Duplex Printing

If you want to save money on staples, then find a printer with duplex printing capability. This is an important feature that will allow you to print something on both sides of the paper.

 

6. Resolution Size

As technology improves, the best multi-function solutions will be able to print with stellar resolution. You’ll probably want something that can copy, scan, fax, and print documents with the resolution size of 1200 X 2400 pixels.

 

7. Paper Storage

You’re probably in good shape if you have a printer that has a paper tray that could hold 200-500 sheets at a time. Anything that cannot hold 250 sheets is considered below standard. You should steer clear of those machines if you need something that can support the whole office.

 

8. Ink Replacement Costs

Miscellaneous toner costs can add up quickly. Keep in mind the types of toner cartridges that support different printers. If you’re spending thousands on separate black and white prints, then something should raise a red flag.

 

9. Laser or Inkjet Printing

Although inkjet printers are usually less expensive, laser printers are far more superior. Laser printers typically print in higher quality and have a longer toner life. Some of the best multi-function laser printers include the Xerox altalink c8030, the Xerox altalink c8055, and the Xerox altalink c8045.

 

10. Overall Size and Ease of Installation

Let’s just say that office printers are not the biggest space savers. A multi-function printer isn’t an easy item to deliver, and even worse, it can be a major hassle to install on your own. Before you make the purchase, assess your office space to determine how much space the printer will consume. Try finding a compact solution that can connect through the cloud.

 

If you’ve covered all these important criteria, then congratulations. You should be prepared to find the perfect multi-function equipment for your office.