If you are a business owner, nothing should be more important than the safety and well-being of your workforce. Protecting your employees from external dangers needs to be the most critical priority on your agenda. When it comes to security, you will also need a protective layer of defense for your business technology and office equipment. This even includes your printer system.
As technology continues to evolve, security risks are growing stronger. Cyber dangers can strike your network from any angle at any point in time. At any moment, your operation could be hit with a data breach that tampers with your equipment, costing you a fortune to repair. In addition, this could compromise your most important business data. In order to avoid these types of risks, you’ll need an effective security strategy in place. These are some of the most important steps that you can take in order to protect your printing environment:
Install Data Encryption
When you install a multifunctional printer system in your office, make sure your data is encrypted before your employees start printing out things. Talk to your managed print service (MPS) provider to get data encryption software installed on your laser printing device.
Limit Access to Certain Users
When you are setting up your printer system in the office, company executives should determine who has what type of capabilities. Every employee will have the right to print, copy, scan, and fax documents, but only certain individuals will be granted access to manage the printer’s hard drive. This should be key decision makers like C-suite executives and senior-level managers. Make sure that password is only given to a select few people.
Build a Mobile Printing Strategy
Mobile technology is growing more and more prevalent in today’s society. The latest duplex printing machines are compatible with all types of mobile devices, including phones, tablets, and laptops. This is a convenient luxury, especially when you’re on the go, but you need to have a strong layer of defense protecting your mobile network. Protect your wireless ports
Keep Your Security Firmware Updated
The latest forms of hardware and software will come equipped with stronger layers of defense. Perform any security updates as needed and follow all compliance protocols on your wireless software. This ensures that your printing network has the latest security tools installed.
Keep Your Hard Drive Clear
You should periodically erase all data from the printer’s hard drive. This eliminates the chance of something infecting your printer’s network. By having fewer items on your hard drive system, you’ll have more items out of harm’s way. Just make sure you backup your network before things are completely wiped clean.
Partner With An Experienced MPS
Having an experienced MPS by your side is a great way to mitigate any security threats that run the risk of damaging your printing environment. Some of the top advantages of a managed print service are powerful document management support, higher print speeds, reduced print costs, and most importantly, a peace of mind. When you partner with the right MPS, you are partnering with a print management expert that will be able to help you create a more secure office environment.